Wedding transportation is the most overlooked piece of wedding planning — until something goes wrong with it. Here's how to plan it so it doesn't.
Step 1: Map the day on a timeline
Start with ceremony time and work backwards. Bridal vehicle to ceremony, ceremony to reception, reception to hotel/after-party. Mark every pickup and dropoff with a time. Add 15 minutes of buffer to each leg — weddings always run a touch late.
Step 2: Count vehicles by group
- •Bride (and father/parents): 1 luxury SUV or sedan
- •Groom + groomsmen: 1 SUV or Sprinter
- •Bridesmaids: 1 SUV or Sprinter
- •Immediate family: 1 SUV per family group
- •Out-of-town guests (hotel → venue): Sprinter shuttle, loop service
Step 3: Book 60–90 days ahead for peak season
May through October books out fast — especially Saturdays. Reach out at least 8 weeks ahead to lock in your preferred fleet. Off-season weddings (Nov–March) can often be booked with 2–3 weeks notice.
Step 4: One point of contact
Don't have multiple bridesmaids texting the chauffeurs day-of. Designate one wedding-day contact (often the planner or maid of honor) for all transportation comms. Koch Limo dispatches the full fleet from a single coordinator.
Step 5: The little things that matter
- •Tuxedo-uniformed chauffeurs (Koch Limo standard)
- •Just-detailed vehicles, no exceptions
- •Champagne service in the bridal vehicle on request
- •Just Married sign + ribbon on the bridal car
- •Air conditioning running 15 min before pickup in summer
The after-party run
Book a late-night vehicle for the bride and groom (and one for the wedding party if you want to keep the party going). This is the moment everyone remembers — don't end the night in an Uber.